The right platform for video conferencing is the one your guests can join instantly, your IT team can secure, and your finance team can pay for in rupees without surprises. Use the 10-point checklist below to compare platforms side by side before you commit.
Why the platform choice matters
A video platform touches every client call, interview and class you run. Switching later means retraining staff and re-sending links to customers. Ten minutes of checking now saves months of friction.
The 10-point platform checklist
| # | Question to ask | Why it matters | AONMeetings |
|---|---|---|---|
| 1 | Can guests join without installing anything? | Fewer no-shows and “can’t connect” calls | Yes, browser-native |
| 2 | Is meeting length unlimited? | No mid-call cut-offs | Yes, all plans |
| 3 | Are webinars included? | Avoids a second licence | Yes, all plans |
| 4 | Is pricing in INR? | Predictable cost | Yes, from ₹179 |
| 5 | Do you get a GST invoice? | Input tax credit | Yes, with GSTIN |
| 6 | Is UPI accepted? | Easy payment | Yes |
| 7 | Is it healthcare-grade secure? | Patient and client privacy | HIPAA on all plans, BAA available |
| 8 | Can data be hosted in India? | Needed by regulated sectors | All plans and AON Rooms: hosted in India; all data stays in India |
| 9 | Does it scale reliably? | Stable calls at peak hours | 500,000+ meetings/month |
| 10 | Can you cancel anytime? | No lock-in risk | Yes, monthly billing |
Match the platform to your use case
- Small teams and freelancers: prioritise price and easy joining. A ₹179 Starter plan with 10 participants covers most daily calls.
- Growing businesses: look for 100-participant meetings and built-in webinars for product demos. AONMeetings Business is ₹629 per user.
- Large organisations: need 250-person meetings, admin controls, browser-based meeting rooms with existing room hardware (AON Rooms) and data-residency answers.
- Healthcare: insist on HIPAA-grade safeguards and a signed BAA.
- Education: browser-based joining matters most, because students use shared or older devices.
Red flags when evaluating a platform
- A free plan that cuts meetings at 40 minutes.
- Webinars sold as a separate, expensive product.
- Pricing only in US dollars, with no GST invoice.
- Vague answers about where recordings are stored.
- Guests forced to download an app before the meeting starts.
How to run a fair trial
- Shortlist two or three platforms using the checklist.
- Run real meetings for a week: a client call, an internal stand-up and a webinar.
- Ask guests how easy it was to join.
- Check the invoice and payment flow before rolling out company-wide.
AONMeetings Starter includes a 7-day free trial. Start your trial →
FAQ
What is the best platform for video conferencing in India?
The best platform offers no-download joining, INR pricing with GST invoices, included webinars and strong security. AONMeetings meets all four from ₹179 per user per month.
Which video conferencing platform is best for healthcare?
Choose one that is HIPAA-compliant and signs a BAA. AONMeetings is HIPAA-compliant on every plan.
How many participants do I need?
Most teams need 10–100. Large town halls and webinars may need 250+ or a webinar add-on for 500–5,000 attendees.